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Organizing and keeping your manuals, procedures and instructions alive is the basis of any management system. Our Docs tool goes far beyond a simple archive repository. That takes your documents management system to an unprecedented cloud computing experience. The documents are stored in HTML format, the basic formatting language of everything on the internet. This makes the files much lighter and more accessible even on slower connections - such as that ones onboard of offshore units, for example - and you you can print, convert to PDF and share as you want.
The maintenance of a good management system is done in a collaborative way. Allow your team to make review suggestions on the documents they use in their processes, share a working document with a multidisciplinary group, and use their comments in the review, submit a procedure for approval, and watch the approval flow follow until it is automatically published. Everything is extremely intuitive, intelligent and simple.
See all the resources and know the available packages
Customizable coding of documents. Your documents with the identity of your business.
Create templates to serve as guides in creating new documents of each type.
Documents stored in HTML format. You view your documents as a web page and save as you want.
Online editor with the main features as text formatting, paragraph alignment, tables, pictures, hyperlinks etc.
Add attachments to your documents like PDF, DOC, XLS, JPG, GIF or PNG files.
Add cross references links to documents or other sources on internet.
It is not neccessary create one user for each employee. Your team can search documents through a link on your intranet or desktop.
Find documents by coding, title or customized searching keys.
It allows a multidisciplinary team to check and collaborate with the elaboration of the document. Everything online. Quick and simple as it should be.
Administrators have access to all versions of a document: those that are published, those that are in elaboration, and even those that have been archived.
Approvers receive a link by email to review the document and give their appreciation. When all approvers approve a document it is automatically published.
Define a confidentiality list to restrict access to documents with sensitive or strategic data.
If you want an extra layer of security you can limit the IP addresses that can access the documents using the query link.
Configure coverage and allow your employees to easily find documents relevant for the unit / area where they work.
Employees can suggest improvements all the time! In addition, the system notifies you when there are documents that have not been revised in the last 5 years.
All your pendencies are on your dashboard. Just click on your pendencies counter and voila: there they are, to a click away to be solved.
Whenever a document needs your attention, you will be notified by email. Nothing goes unnoticed!
Traceability guaranteed with registration of all actions taken in each document.
Export your published documents matrix and the summary of revisions to Microsoft Excel (.xls).
Need some help? Open a ticket on support menu or watch tutorials on our YouTube channel.
